How to Share Editorial Content Across Magazines

Sharing Articles Within Your Assigned Publications

If you are assigned to multiple publications, you can share articles across them by following these steps:

Sharing the Article

1. In ARC, navigate to the Editorial page.
2. Click on the Issues tab.
3. Select the article from the left-hand side in the content outline.
4. Click on the Assignment tab.
5. Scroll down to the bottom and click the green “Use for Multiple Magazines” button.
6. From the drop-down menu, select the magazine(s) you want to add the article to.
7. Click Save.
8. The article will be added to each selected magazine under the same month it is currently listed in the original magazine.
   1. Important: Any edits made to the article in one magazine will automatically update in all magazines it is shared with, including the online article on CL.com.

Using the Article in a Future Issue

If you want to use the article in a future issue of another publication follow the same steps as above and then:

1. Open the article under the new publication.
2. Click on the Assignment tab.
3. Scroll down and click the green “Change Issue” button.
4. Select a future issue (up to three months in advance).
5. Click Save.
   1. You can repeat this process if you want to move the article further than three months out.
   2. This feature is only available for active issue months or future articles, not past months.

Using an Article from a Publication You are Not Assigned To

Get Permission from the Publisher

1. Contact the publisher of the desired publication to request permission.
2. The publisher and/or editor must verify that a signed Writer & Photographer Agreement is on file for both the writer and photographer in ARC.
   1. Click on the Editorial tab.
   2. Click on the Writers & Photographers tab.
   3. Locate the writer and photographer associated with the article.
   4. Check the “Signed” column:
      1. If it says "Yes", the agreements are on file, and the article can be shared.
      2. If it is blank, the agreement is not on file, and the article cannot be shared.
         1. If no agreements exist, you can request them before proceeding by creating a new assignment to email the writer and/or photographer for signature.

Transferring the Article

If permissions are confirmed:

1. The original publisher/editor downloads the images from ARC.
2. They copy and share the title, subheadings, bylines, and body copy via document or email.
3. The requesting editor uploads the content under the Editorial tab as they normally would.
   1. If the article is older, select a new available layout or use custom content.

All of the above steps must be completed before the editorial deadline of the magazine in which the article will run.