Publication Deadlines in ARC

Understanding and meeting publication deadlines is crucial for maintaining a smooth production workflow and avoiding last-minute issues that can disrupt the publication cycle. The Publication Deadline Sheet in ARC provides a comprehensive schedule of all critical dates, including Editorial, Ad Submission, Payment Processing, Collections, and Commissions Payout deadlines.

By regularly referring to this sheet, you can proactively plan and manage each phase of production, ensuring that submissions and tasks are completed on time, payments are processed smoothly, and collections stay on track. This resource is key to keeping your publication on schedule, improving communication with clients, and ultimately contributing to your publication’s success. Missing a deadline can lead to significant delays and impact the quality of our publication, therefore, no exceptions or extensions will be accepted if a deadline is missed.

Read more here: Publication Deadline Overview Sheet

Editorial Deadline

The Editorial deadline is the date by which the publisher or their team must submit all editorial content in ARC. This includes articles, Business Monthly content, City Scene images, events, City List entries, and any other custom content.

1. In ARC, click on the Editorial Tab on the left side of the screen.
2. Located across the top of the screen, select the “issues” option.
   1. Your editorial deadlines will be found on the top right corner of this section.

Advertising Contracts, Creative Design Requests, and Print Ready Ads Deadlines

• Advertising Contracts deadline is the final date to submit ad contracts, creation requests, size changes, pauses, or cancellations for the upcoming issue.
• Creative Design Request deadline is the last day to submit a request for the corporate design team to create the ad, including past ad revisions. Late submissions will not be accepted.
• The Print-Ready Ads deadline is the date when clients provided ads need to be submitted to be reviewed by the QC team. If the ad cannot be in approved status by the Final deadline, the last approved ad or a house ad will be used if applicable.

1. In ARC, click on the dashboard tab from the menu on the left.
   1. The ad deadline on the top right will be the deadline date at 11:59 PM CT for the following items. 
      1. Signed contracts
      2. Creative Design Requests
      3. Print Ready Ads
      4. Insertion changes and updates

Final Ad Proof Approval Deadline

The Final Ad Proof Approval deadline is the date that ALL ads must have been reviewed by the corporate team and be in approved status. This date is not listed in a specific menu in ARC but is the last date reflected in the deadline cycle listed in the Publication Deadline Overview. The final Deadline for all cycles is 10:00 AM CT on the final deadline date.

Payment Processing, Collections Deadlines, and Commission Payout Date

• The Payment Processing date is two days after the final ads deadline and the day invoices are issued to advertisers. If clients are set up on automatic payments, this is the day our system will attempt to collect payment. Payment attempts will continue until the collections deadline. Invoiced clients will be issued a due upon receipt invoice on this date.
• The Collections deadline is the final day to clear outstanding balances for profits to be included in the commissions payout.
• The Commission's Payout date is the date when commissions are distributed to Publishers based on profitable revenue collected during the sales cycle. Only revenue that has been successfully collected within the designated period is considered in the commission calculation, ensuring that payouts reflect actual earnings from completed transactions.

1. In ARC, click on the Forecast tab from the menu on the left.
2. Select Forecast from the options at the top of this screen.
3. Invoicing, Collections Due, and paid dates will reflect in the table on the top right side of the screen.

How to Locate and Understand Publication Deadlines in ARC

Explore how to efficiently navigate and understand publication deadlines in ARC.

1. Deadline Overview

Understanding and meeting publication deadlines is crucial for maintaining a smooth production workflow and avoiding last-minute issues that can disrupt the publication cycle.

2. No Deadline Exceptions

Missing a deadline can lead to significant delays and impact the quality of our publication, therefore no exceptions or extensions will be accepted if a deadline is missed.

3. Deadline Dates

The Publication Deadline Overview Sheet in ARC provides a comprehensive list of all critical dates and deadlines. Regularly referring to this sheet will help you quickly learn these deadlines.

4. Click "Training & Documents"

To access the deadline sheet, In ARC, click on the Training & Documents tab from the menu on the left.

5. Search "Publication Deadlines"

Enter "Publication Deadlines in the "What do you need?" search field.

6. Select "Publication Deadlines"

Select the PDF file titled Publication Deadlines from the generated results

7. Download Deadline Breakdown

Download or print the document to expand to review the vital dates and times for Editorial, Ads, and Accounting deadlines.

8. Deadline Dates

There are four different sets of deadline cycles for our publications. The first date of deadline cycle will be reflective of your first ads deadline.

9. Deadline Dates

Be sure to reference the appropriate column for your deadline cycle.

10. Editorial Deadline

The Editorial deadline is the date by which the publisher or their team must submit all editorial content in ARC.

11. Editorial Content Uploaded

This includes articles, Business Monthly content, City Scene images, events, City List entries, and any other custom content.

12. Click "Editorial"

You can also find your editorial deadline in ARC. Click on the Editorial Tab on the left side of the screen.

13. Click "Issues"

Located across the top of the screen, select the "issues" option.

14. View Editorial Deadlines

Your editorial deadlines will be found on the top right corner of this section.

15. Advertising Contracts, Creative Design Requests and Print Ready Ads

Advertising Contracts, Creative Design Request, and Print Ready Ads all share the same deadline

16. Advertising Contracts

Advertising Contracts deadline is the final date to submit ad contracts, creation requests, size changes, pauses, or cancellations for the upcoming issue.

17. Creative Design Requests

The Creative Design Request deadline is the last day to submit a request for the corporate design team to create the ad, including past ad revisions. Late submissions will not be accepted.

18. Print Ready Ads

Print Ready Ads deadline is the date clients provided ads need to be submitted to be reviewed by the QC team. If the ad cannot be in approved status by the Final deadline the last approved ad or a house ad will be used if applicable.

19. Click "Dashboard"

To locate this deadline in ARC, click on the dashboard tab from the menu on the left.

20. View Ads Deadline

The ad deadline on the top right will be the deadline date at 11:59pm CST reflected for the following items. Signed contracts, Creative Design Requests, Print Ready Ads, insertion changes and updates.

21. Final Ad Proof Approval

The Final Ad Proof Approval deadline is the date that ALL ads must have been reviewed by the corporate team and be in approved status by. This date is not listed in a specific menu in ARC but is the last date reflected in the deadline cycle listed in the Publication Deadline Overview. The final Deadline for all cycles is by 10 AM CST on the final deadline date.

22. Payment Processing

The Payment Processing date is two days after the final ads deadline and the day invoices are issued to advertisers. If clients are set up on automatic payments this is the day our system will attempt to collect payment. Payment attempts will continue until the collections deadline. Invoiced clients will be issued a due upon receipt invoice on this date.

23.

The Collections deadline is the final day to clear outstanding balances in order for profits to be included in the commissions payout.

24. Commissions Payout

The Commissions Payout date is the date when commissions are distributed to Publishers based on profitable revenue collected during the sales cycle. Only revenue that has been successfully collected within the designated period is considered in the commission calculation, ensuring that payouts reflect actual earnings from completed transactions.

25. Click "Forecast"

To locate the Payment Processing, Collections Deadlines, and Commission Payout Date in ARC click on the Forecast tab from the menu on the left.

26. Click "Forecast"

Select Forecast from the options on the top of this screen.

27. View Upcoming Deadlines

Invoicing, Collections Due, and Paid dates will reflect in the table on the top right side of the screen.

28. Click "Dashboard"

You can also find the Collections deadline in the Dashboard tab. Click on the dashboard tab from the menu on the left.

29. Click "$3,488"

The collections deadline will be displayed under the commission box.

30.

You can find all of these and deadlines and more important dates in the City Lifestyles Deadline document also found in the Training and Documents Tab.

31. Click "Training & Documents"

navigate to the training & documents tab.

32. Search "deadlines"

Search Deadlines in the search field

33. Click "Understanding Publication Deadlines"

Select the Understanding Publication Deadlines Title.

34. Click "12th - 19th Deadlines"

At the bottom of this page chose your deadline dates from the list of options.

35. Click here

Your deadlines and other important dates will be available for you to review.

36. Click here

Download the PDF for your records

This guide covered accessing editorial sections, navigating issues, selecting locations, viewing deadlines, and accessing forecasts in ARC for efficient understanding of publication deadlines.

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